Grow Group Action Plan

Phase 1. Heads Up.

Purpose: Recruit Hosts and Leaders for Grow Groups. 
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1. Before Heads Up.
   • Set the dates for promotion. Choose three Sundays with a deadline the evening of the last Sunday. 
   • Develop promotional content. Ask Leaders and Hosts from the previous session the following question, “What are three reasons you would encourage someone to sign up as a leader or host?” Use their answers in promotions.
   • Create a Leader/Host flyer. See Sample Heads Up Flyer.
   • Pick the promotion format: interviews, bulletin, announcements, website, email, text, social media, mail, etc. 
   • Choose the type of study for the session: Discovery Bible Studies, or Foundation Studies, PODs. 
   • Prepare One Hour Leader Training and One Hour Host Training and pick the training formats (live, online, paper). 
   • Decide how to follow up and confirm with responders (phone call, email, text, etc.). One good way to facilitate sign ups is to link attenders with leaders through a leader email. For instance, "John.growgroups@yahoo.com" This by passes the middle person and lets the group leader confirm directly with attenders. Make sure your leaders know to confirm initial inquires. 
     
     
2. During Heads Up. 
   1. Promote Leader and Host Sign-ups over three Sundays in format(s) that work best for you. 
   2. Train Leaders and Hosts using the One Hour information in a format (live, online, mail) that works best for you. Don't bottle neck the process by meeting personally with everyone. Let them self declare. A robust One Hour Training document should eliminate the need to micro manage the training process.
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3. After Heads up.
   1. Follow up with responders. Confirm that they have gone through the One Hour Training and make assignments. 

Phase 2. Sign Up. 

Purpose: Recruit and place people in small groups. 

1. Before Sign Up.
   • Set the dates for promotion and sign up. Make sure it's after Head Up. Pick three Sundays with a deadline the evening of the last Sunday. 
   • Develop promotional content. Ask previous attendees the following question, “What are three reasons you would encourage someone to attend a Grow Group?” Use their answers in promotions. 
   • Create a sign-up flyer. View Sample Sign Up flyer
   • Choose promotion formats: interviews, bulletin, announcements, website, email, text, social media, mail, etc. 
   • Develop a sign-up process: physical cards (include multiple choice), online, kiosks, devices, etc. 
   • Decide how to follow up with responders (phone call, email, text, etc.).  
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2. During Sign Up. 
   1. Promote Grow Group Signups over three Sundays in format(s) that work best for you. 
      
      
3. After Sign Up. 
   1. Follow up with responders by confirming responses and making assignments.

Phase 3. Show Up. 

Purpose: Weekly coaching of small groups. 
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1. Coach groups by prayer, weekly updates, and help where needed.
2. Invite Leaders and Hosts to Wrap Up. Confirm attenders. 

Phase 4. Wrap Up. 

Purpose: Express appreciation and gain input. 

1. Before Wrap Up.
   1. Arrange meeting details (location, date, time).
   2. Arrange meal details (food, tables, chairs, settings). Remember, it is not a potluck. The food is provided. A buffet is an option.
   3. Arrange the MC details (sound, microphone, etc.) 
   4. Arrange actual meeting (welcome, meal, questions, etc.) 
      
      
2. During Wrap Up.
   1. Thank everyone for serving. 
   2. During the meal, ask each table to answer three questions.
      Question #1: "What evidence did you see of God's presence?"
      Question #2: "What did we get right, and what are some ways we can improve?
      Question #3 "Who would make a good leader and host from your group?" 
   3. Ask someone in the group to write down the answers and email it to the Pastor of Grow Groups. 
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3. After Wrap Up. 
   1. Implement needed changes. 
   2. Recruit referred hosts and leaders. 
   3. Begin Heads Up for the next session.